Accounting services for transport and logistics companies help put in order both the transport documents and the finer points - where an error in VAT treatment, driver costs or fuel accounting can create a significant tax risk.
Contact usOne of the most sensitive areas for transport and logistics companies is the VAT treatment of international transport. For a single transport invoice, the VAT regime can depend on several circumstances together - the client's status, the place of loading and unloading, and whether the transport is linked to export, import or transit. So the question isn't only about whether the service is international, but also about whether there is a basis to apply reverse-charge VAT, the 0% rate or another regime, and whether the company holds the documents that justify that choice.
For drivers who work across borders, in turn, particular attention has to be paid to not mixing up the social-contribution and pay rules. An A1 certificate determines which country's social contributions apply, but the rules on posting and mobility of workers separately determine which country's minimum-wage requirements apply to a particular trip. In addition, a business trip and a work journey have to be distinguished, because that classification determines what is payable to the employee and what can be tax-exempt.
In day-to-day accounting, fuel write-offs are especially important for transport companies, because they rely on waybills, mileage and comparing consumption against the company's set norm. This isn't a one-off calculation at month-end, but an ongoing discipline of reconciliation, where every trip has to be traceable from the documents. Vehicle hire or leasing also has to be assessed - whether the asset and costs stay on the company's balance sheet - as does the effect of more expensive passenger cars on the recognition of costs.
Accounting prices are split into tiers based on your company's activity and workload. So from the start it's clear what drives the monthly fee and how much service you actually need.
Day-to-day bookkeeping rarely stands apart from tax, so your accounting data, tax returns and the consequences of transactions are looked at together. That helps spot, in good time, the situations where a document needs not just recording but a proper look at its impact on the company.
They say a good accountant is one you barely notice day to day, because the returns are filed, the documents are in order and the State Revenue Service (VID) stays quiet. That's exactly how we see our work - the accounting routine should be organised so it doesn't demand your constant attention.
We provide accounting and tax support both in everyday bookkeeping and in situations that call for weighing up a transaction, a State Revenue Service (VID) matter or an uncertainty from an earlier period. Not every question is complicated, of course - but it matters that, when one comes up, there's someone to ask.